Follow this guide to renew quickly and avoid late fees.
Every year, members of the College of Early Childhood Educators are required to complete and submit aMembership Renewal Form, along with payment of the $150 annual membership fee, to the College. Members of the College must pay their annual membership fee on or before their annual renewal date.
Knowing When to Renew
Members can find their annual renewal date by checking their member letter, member card or the public register. Members who cannot access these resources are advised to contact the College by sending an e-mail to: email@example.com.
The College sends a Renewal Notice to all members 60 days prior to their annual renewal date, and a Reminder Notice 30 days prior to their annual renewal date if the renewal has not yet been received. Members must ensure their mailing address and personal information are up-to-date as these Notices are sent by mail to the address on file.
Timing is Important
A member’s Renewal Form and payment must be received at the College’s office on or before the annual renewal date. Members should submit the renewal package in sufficient time so that it arrives on or before this date. Postal and courier delivery times may vary. Be sure to allow for these variations in service.
It takes approximately three to six weeks from the date on which the package is received by the College for a member’s renewal to be processed. Once the renewal is processed, a new membership card will be sent. Members who require their new membership card by their annual renewal date to show proof of renewal must allow enough time for the renewal to be processed.
Avoid Processing Delays
Please note that if the Renewal Form or payment is incomplete, the processing of the renewal will be delayed until the College receives the outstanding information. Members should be sure to answer all questions on both pages of the Renewal Form and submit the correct and full payment required. Memberships cannot be renewed until all requirements are complete.
Avoid the $20 Late Fee
If the College does not receive payment of the $150 annual membership fee on or before a member’s annual renewal date, a late fee of $20 is applied. Members are responsible for ensuring that payment of the annual membership fee is received by the College on or before their annual renewal date in order to avoid paying the late fee.
Non-payment of Fees
Members who do not pay the annual membership fee and any outstanding fee penalty within 90 days after their annual renewal date will have their Certificate of Registration suspended for non-payment of fees. When this happens, the notation “Suspended for non-payment of fees or penalties” appears on the College’s public register.
A person whose Certificate of Registration is suspended is no longer entitled to use the protected titles “early childhood educator” and “registered early childhood educator”, the French equivalent, any abbreviation of these titles, or the professional designation RECE and, subject to certain exceptions, may not engage in the practice of early childhood education or hold themselves out as able to do so.
A person whose Certificate of Registration has been suspended may be reinstated byapplying for reinstatement within three years after the suspension. The person is required to pay an $80 reinstatement fee, in addition to the annual membership fee, and satisfy the requirements for reinstatement set out in the College’s regulations.
Members who do not wish to renew their membership have the option to resign by sending aRequest for Membership Resignation Form to the College. This form must be received no later than 90 days after the annual renewal date. If the form is received within the specified time, the member’s Certificate of Registration will be cancelled and their registration status on the College’s public register will indicate “Cancelled/Resigned”.
Renewal Form Checklist
Before sending aMembership Renewal Form and payment, be sure to:
Complete all sections of the Membership Renewal Form (1 – 4).
If applicable, attach any additional documentation such as proof of change in name or citizenship.
Update the mailing address and e-mail address on file if there have been any changes. (A personal, unshared e-mail address is preferred to ensure confidentiality).
Ensure the full payment is included. Make cheques/money orders payable to College of Early Childhood Educators and include first and last name, and registration number on the front of the cheque.
Submit all documents and payment to the College with enough time to ensure receipt before the annual renewal date.
Submit the forms and payment to:
College of Early Childhood Educators
438 University Avenue, Suite 1900
Toronto ON M5G 2K8
Fax: 416 961-8772 (if paying by credit card only)
Regardless of whether or not a member receives the Renewal Notice from the College, payment of the annual membership fee must be received on or before the member's anniversary date to avoid a late fee.